About the two hearts Boutique Wedding Show

This specialty Boutique Wedding Show is produced by Barrel Works Guelph Ltd. with the support and assistance of Crème Couture and Expressions Modeling Agency.  The two hearts Boutique Wedding Show takes place in beautiful Old Quebec Street, a landmark in downtown Guelph.   We seek to attract exhibitors that trend towards uniqueness with quality over quantity. If your company is service based, you provide an excellent and authentic experience and service.  This curated Boutique Wedding Show will provide attendees an exceptional pre-wedding experience being fully designed as an intimate experience for couples to meet and talk with local wedding vendors.

Event Management Support

The two hearts Boutique Wedding Show has an experienced Event Team who will oversee the planning, delivery and management of the event. They will provide exhibitors with regular updates via newsletters and conduct all administration and financial support as well as providing guidance by email and phone during the planning stages.

Marketing and Publicity

The two hearts Boutique Wedding Show is committed to extensively advertise, publicize and promote the event to ensure high attendance.  Local media and news outlets will be made aware of the event through press releases as well as local radio coverage.

Free exhibitor listings and general information will be included in social media campaigns.  Exhibitors are expected to share images on their own social media platforms.

Security and event support

Professional security staff are on site during the event operating hours.  The Event Team will be present and able to assist where necessary.

Cabana and Table Rental

Exhibitors have a choice of either a cabana or a table.  These are available on a first come first serve basis (i.e. based on when the exhibitor application is received).

The cabanas are purpose-built:

Tables are: 72” x 30” Both cabanas and tables are $350 (+HST) and include a full black covering and skirt with a dreamy white tulle overlay and mini lights twinkling underneath of it.  

Hydro is not available at all booth locations. If you would like to request hydro, add $35.00 (+HST).

Only one table or cabana is permitted to any one vendor.

Payment schedule

Payments are not to be included until acceptance is confirmed. Your booth fee can be paid by e-transfer, cheque or money order.  Should your application be successful, you will be notified by Friday, October 26th, 2018. Full payment must be received by Friday, November 9th, 2018 to guarantee your spot.

Refunds

In the event of cancellation, 50% of the $350.00 fee will be refunded up to Friday, November 30th, 2018.  No refunds will be issued after this date.

The Selection Process

The two hearts Boutique Wedding Show is a juried show.  Please be aware that applications from exhibitors will only be considered if they are accompanied by a detailed description and photographs of the items that are intended to be promoted.

Please ensure the description of your product or service in the application form is clear and concise and does not exceed the 30 word limit.  This will be used for marketing and social media descriptions for all successful applicants.

Acceptance Criteria

The quality, uniqueness and mix of products/services on offer at the two hearts Boutique Wedding Show plays an important role in the overall appeal of the event.  

Setting Up and Vehicle Access

Load-in bays are available at Old Quebec Street Shoppes off the MacDonell Street entrance and will be available for delivery on Sunday, February 3rd, 2019 from 8:00 am – 11:00 am.  

Expectations from Exhibitors

The cooperation from all exhibitors is required to achieve an optimal overall appearance and atmosphere.  Every vendor is responsible for designing their cabanas or tables in an attractive manner. The cabanas and tables provided come complete with black table coverings, skirts, white tulle overlay and mini lights.  Exhibitors are encouraged to add their personal touch to their table or cabana that best reflects their company.

All shelving, lighting and anything else to best display merchandise is the responsibility of the vendor.  No shelving, temporary structures or display stands are permitted outside of the footprint of any cabana or table. Only white lights are permitted and may require a battery pack at locations without hydro access.

Business name

All exhibitors are expected to display a sign bearing their business name.  No advertising banners are permitted.

Offers and Discounts

Due to the nature of the event, we do not allow advertised sales and discounted offers.  If exhibitors wish to offer discounts, these should be done discreetly with customers.

Heating Appliances

No heating devices are allowed at the event.  Naked flames, candles etc. are not permitted as part of your display.

Show Highlights

A special highlight of the event will be the stunning Bridal Fashion Show. Expressions Modeling Agency will be coordinating the show with 20 of their talented and beautiful models. This show will feature the latest in wedding dress trends and accessories that brides will be rocking in 2019. The most beautiful, glamourous and unique gowns are to be selected by Crème Couture to be featured on the runway.  The Fashion Show will feature something for everyone that is part of a wedding. From Bridesmaids to Grooms, Mother of the Bride/Groom, guests, Flower Girl, Ring Bearer, etc. You will be entertained by it all as well as a couple of special surprises along the way.

There will be live music during the two hearts Wedding Boutique Show, adding to the ambience of Old Quebec Street’s quaint European style streetscape.

Perks

Light refreshments, hot and cold drinks will be provided to the exhibitors as well as support staff to booth sit for breaks.

Free parking

One vehicle per exhibitor can be parked in the West Parkade based on availability, free of charge for the day and hours of the event.  

The two hearts Boutique Wedding Show is FREE for guests to attend.

 IMPORTANT DATES

FRIDAY, OCTOBER 26TH, 2018 – EXHIBITORS ARE SELECTED AND NOTIFIED VIA EMAIL

FRIDAY, NOVEMBER 9th, 2018 – FULL PAYMENT IS REQUIRED

SUNDAY, FEBRUARY 3rd, 2019 12:00 – 5:00 PM SHOW HOURS

Should you have any further questions, please do not hesitate to contact us.

Karen Johnson

BARREL WORKS GUELPH LTD.

519-837-0259     

info@OldQuebecStreet.com

Apply to be an Exhibitor


  • (To be used in promotional materials)
  • (primary method of communication)
  • Write up to 30 words and describe your business, products and services you intend to promote at the TWO HEARTS boutique wedding show. The more details you provide, the better we can assess your application. Applicants will only be considered if a detailed description is given. Photographs are appreciated if available. Should you be successful, this information will be used in our marketing campaign. We reserve the right to edit these words.
  • Drop files here or
  • Lowest to Highest
  • Tables and cabanas are: 72” x 30” and include a full black fabric covering with skirt white tuile overlay with mini lights. The cabana comes with a black and white stripped rooftop awning and is available on a first come first serve basis. table or cabana: $350.00 + hst, hydro add $35.00 + hst These are provided on a first come first serve basis (i.e. based on when the vendor application was submitted). Successful applicants are not guaranteed to get their first choice.
  • Booth cancellations must be done in writing and received by November 30 th 2018 for a 50% refund. No refunds will be made for cancellations as of December 1, 2018. Barrel Works Guelph Ltd. reserves the right to re-rent any cancelled space. 2. Every effort will be made to meet requested booth locations, subject to availability. Barrel Works Guelph Ltd. reserves the right to determine the final placement of any exhibitor in the show regardless of location requests. Booth locations will not be released until arrival. 3. Signed contracts along with full payment are due no later than November 9th, 2018. 4. Only registered exhibitors are allowed to promote their products and services at this show. Outside and/or non-registered products and businesses are not permitted to be displayed, distributed, or marketed in any way in the show. 5. Barrel Works Guelph Ltd. does not provide exhibitors with exclusivity to any one particular product or service unless specifically negotiated in writing through sponsorship. 6. Barrel Works Guelph Ltd. reserves the right at any time to alter or remove exhibitors or any part thereof, including printed materials, product, signs, lights or sound, and to expel Exhibitors or their personnel if, in Barrel Works Guelph Ltd.’s opinion, their conduct or presentation is objectionable to other Show participants. 7. The exhibitor agrees to hold harmless Barrel Works Guelph Ltd., its agents, servants, staff, students, volunteers and sponsors, from and against any or all loss claims including accidents, theft, damage, injury or death regardless of action in relation to the activities arising from the production and promotion of Two Hearts Wedding Boutique Show. 8. I agree to allow my name and products and/or images to be used in promotion relating to Two Hearts Wedding Boutique Show without any compensation. 9. Exhibitor agrees to abide by all federal and provincial laws regarding the collection of personal information, including but not limited to, abstaining from the sale or sharing of personal information to a third party. 10. Space contracted by the Exhibitor may not be sublet or re- sold without the prior written permission of Barrel Works Guelph Ltd. 11. The Exhibitor agrees to abide by all regulations and rules adopted by Barrel Works Guelph Ltd. in the best interest of the Show, and agrees that Barrel Works Guelph Ltd. shall have the final decision in adopting any rule or regulation deemed necessary prior to, during and after the Show. 12. Exhibitor agrees to confine his presentation within the contracted space only, and within the maximum height set by the Show Rules and Regulations and to maintain staff in his booth space during Show hours. 13. The Exhibitor agrees that no display may be dismantled or goods removed during the entire run of the Show but must remain intact until after the show has completed at 5:00 pm. The Exhibitor also agrees to remove his exhibit, equipment and display items from the Show building by the final move-out time limit, or in the event of failure to do so, the Exhibitor agrees to pay for such additional costs as may be incurred. 14. Barrel Works Guelph Ltd. reserves the rights to reproduce all photographs, images and likenesses taken during the Show for future promotional purposes.
  • This field is for validation purposes and should be left unchanged.